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Business and Finance Support Officer

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UK Ministry of Defence

8d ago

  • Job
    Full-time
    Entry & Junior Level
  • Government & Politics
    People, HR & Administration

AI generated summary

  • You must have strong communication and numeracy skills, be proficient in Microsoft Office, thrive in a busy team, problem solve logically, and adapt to changing demands while being proactive.
  • You will support business and finance tasks, manage travel, conduct audits, compile reports, maintain records, and liaise with teams to ensure compliance and efficient operations.

Requirements

  • To Apply For This Role, You’ll Already Have:
  • Excellent communication skills, written and verbal.
  • Excellent numeracy skills.
  • Excellent Digital skills and confidence in using all Microsoft Office applications, SharePoint and Teams.
  • You Will Be Someone Who:
  • Enjoys working in a busy team, supporting each other to achieve goals.
  • Likes to work through problems logically, drawing upon your experience to provide appropriate solutions.
  • Thrives on change and enjoys working in a busy environment where each day could be different.
  • Likes to work on your own initiative, able to plan ahead and manage your workload, adapting to changing demands as they arise.
  • Enjoys working with a variety of people and is confident and pro-active in asking for help, support and guidance when needed.

Responsibilities

  • You will report directly to me, the Deputy Business Manager, and provide support to both me and the Business Manager. You will need to develop good working relationships with Commodity Managers at station/unit, the Civilian Workforce Requirements Team (CWRT) and Corporate Governance team (CG) at HQ AIR.
  • Your post will cover all aspects of Station business and finance, focusing principally on Governance & Assurance, and In Year Management.
  • The role will include administrative support to the following tasks:
  • Liaising with SMEs to collate accurate data for the Resource Register and Unit Op Returns for submission on a monthly basis.
  • Administration & Audits of the following Business Manager reports; Civilian T&S, Civilian overtime, hotel, Travel Supplementary Report, Ensure audits on T&S claims are carried out monthly in line with policy as directed by Bus Mgr and advise claimants of any errors, policy, and repayments. Identify trends and advise Bus Mgr on changes to processes to reduce misuse.
  • Compilation of the vehicle tax liability return.
  • Management of the civilian travel cell to include providing advice on the propriety and regularity of all travel requests and associated claims. Booking accommodation, air, and rail travel for all CS on Station.
  • Conduct 1st party audits of CS flexible working agreements and time-sheets, reporting any anomalies to your Line Manager for subsequent action.
  • In the absence of the Dep Bus Mgr maintain records of who has received Official Hospitality and who has acted as host for events to ensure compliance with regulations.
  • Inform Fin team re changes in Command so new Letter of Authority can be produced.
  • Management of the losses files to include the collection and collation of losses data to form consolidated station/unit quarterly returns. Analyse Losses Data, identify where data is deficient, acquire missing info, consolidate information, and maintain records.
  • Administer Parenting requests on behalf of the Bus Mgr as required.
  • Be responsible to the President of the Service Fund Internal Audit Board (SFIAB) for the Annual Health Check (AHC) of the accounts (excluding those for which a civilian auditor has been appointed) of all Service Funds which the Station Commander has decided are to be subject to internal audit.
  • To deputise for the ePC Manager in their absence as required.
  • Investigate queries re expenditure in support of FOO as raised by Business Manager, e.g. looking for changes in resource mix, in business needs etc and making the Business Manager aware of the results.
  • Cross-skilling with Cash Office support staff to provide cover during absences.

FAQs

What are the working hours for the Business and Finance Support Officer position?

The position is advertised at 37 hours per week.

Who will I report to if I get this job?

You will report directly to the Deputy Business Manager and provide support to both the Deputy Business Manager and the Business Manager.

What skills are required for this role?

You should have excellent communication skills, strong numeracy skills, and be proficient in using Microsoft Office applications, SharePoint, and Teams.

Will I need to work independently at times?

Yes, the role requires a proactive individual who can work autonomously and prioritize tasks.

What type of tasks will I be responsible for?

Your tasks will include administrative support for Resource Registers, audits on various reports, management of travel requests, and maintaining compliance records, among others.

Are there opportunities for professional development?

Yes, the position offers personal and professional development opportunities.

What is the salary for this position?

The salary is £26,235, with an additional contribution of £7,600 towards your Civil Service Defined Benefit Pension scheme.

Are there any benefits related to annual leave?

Yes, you will receive 25 days of paid annual leave, which increases by one day each year up to 30 days after five years of service.

Is there a probation period for this role?

Yes, external recruits new to the Civil Service will be subject to a six-month probation period.

Do I need to undergo security checks for this position?

Yes, successful candidates must undergo a criminal record check and meet security requirements before appointment.

How does this position contribute to the RAF Valley?

This role is key to supporting the functions of RAF Valley, enabling personnel to deliver the required output through effective governance and assurance.

Are there flexible working opportunities?

Yes, flexible working opportunities may be available where business needs allow, with a minimum expectation of 60% of working time spent in the office.

Can I request adjustments during the recruitment process if I have a disability?

Yes, you can contact the recruitment team to advise them of any necessary adjustments for the recruitment process.

What is the role of the person in terms of managing losses data?

You will manage the losses files by collecting and collating losses data to form consolidated quarterly returns and analyze the data for deficiencies.

Will I need to supervise other staff in this position?

While direct supervision may not be a requirement, you will need to cross-skill with Cash Office support staff to provide cover during absences.

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UK Ministry of Defence

Official corporate LinkedIn channel for the UK Ministry of Defence.

Defence & Aerospace
Industry
1001-5000
Employees

Mission & Purpose

We protect the security, independence and interests of the United Kingdom at home and abroad. We work with our allies and partners whenever possible. Our aim is to ensure that the UK’s Armed Forces have the training, equipment and support necessary for their work, and that we keep within budget. Our priorities 2015 to 2020 are to: protect our people project our global influence promote our prosperity maintain a strategic base and integrated global support network, and manage the Department of State