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Executive Assistant

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QuidelOrtho

2mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • San Diego
  • Quick Apply

AI generated summary

  • You must support VP-level executives, communicate with leadership, manage projects, possess top writing skills, and be proficient in MS Office, travel services, and confidential information handling.
  • You will manage executive calendars, coordinate meetings and travel, facilitate team events, and assist with logistics and administrative tasks for senior leadership.

Requirements

  • High level of integrity, professionalism, and confidentiality
  • A combination of experience in supporting a VP level or head of a major corporate function is highly preferred
  • Demonstrated prior experience in communicating with executive leadership teams
  • Top-level professional writing and excellent oral communication skills required
  • Self-motivated, highly organized with extreme attention to detail.
  • Demonstrated prior experience and proven track record in the management of projects, deadlines and processes, especially in dynamic matrix organizations
  • A skillful collaborator and team player
  • Ability to convey content in a concise manner
  • Ability to operate through a sphere of influence
  • Ability to take immediate, effective action in high-pressure situations
  • Ability to exercise sound judgment and discretion in handling confidential information and development of material
  • Expert experience with Ariba, Concur, executive/VIP level travel services
  • Proficient with MS Office, including Outlook, Word, PowerPoint, Excel Teams and SharePoint
  • Ability to travel 10-15% to local offices and other major sites in the US is required.

Responsibilities

  • Assist Sr. Executive Assistant in managing onsite needs for the President and CEO and tasks as assigned, e.g., EBR (Executive Business Reviews) logistics, including room bookings, catering, and technical support as well as complex group travel, etc.
  • Coordinates day-to-day operational and administrative activities of the EVP of R&D and CTO to include: maintaining calendars; keep executives apprised of high visibility upcoming meetings or upcoming deadlines; support executives in preparing for meetings (agenda, pre-read materials, etc.); organizes and schedules meetings and offsite events; coordinates training, travel arrangements, and processes expense reports; organizes and prioritizes incoming flow of administrative work (actions items, due dates, etc.)
  • Owns coordination activities for the R&D team meetings, including facilitating Leadership Meetings, Town Halls, Social Events across sites, etc.
  • Perform other work-related duties as assigned

FAQs

What type of company is QuidelOrtho?

QuidelOrtho is a world-leading in vitro diagnostics company combining the strengths of Quidel Corporation and Ortho Clinical Diagnostics, with expertise in immunoassay and molecular testing, clinical chemistry, and transfusion medicine.

What is the primary location for this Executive Assistant position?

The position is based at the company’s global headquarters in San Diego, CA.

Who will the Executive Assistant be supporting?

The Executive Assistant will support the Sr. Executive Assistant to the President and CEO as well as the Executive Vice President of R&D and the Chief Technology Officer.

What kind of skills are required for this Executive Assistant role?

Required skills include high integrity, professionalism, confidentiality, excellent communication, organizational abilities, attention to detail, project management experience, and proficiency with tools like MS Office, Ariba, and Concur.

What are some of the responsibilities of the Executive Assistant?

Responsibilities include managing calendars, organizing meetings and events, coordinating travel arrangements, supporting executives in preparing for meetings, and handling administrative tasks.

What is the salary range for this position?

The salary range for this position is $57,000 to $98,000, depending on various factors such as experience and internal equity.

Are benefits provided to employees?

Yes, QuidelOrtho offers a comprehensive benefits package that includes medical, dental, vision, life, and disability insurance, as well as a 401(k) plan, paid time off, and holidays.

What is the expected travel requirement for this position?

The Executive Assistant is expected to travel 10-15% to local offices and other major sites in the US.

What type of environment will the Executive Assistant be working in?

The work environment is a typical office setting, requiring filing, typing, answering phones, and flexibility in hours based on project needs.

How does QuidelOrtho approach equal opportunity and accommodations?

QuidelOrtho is committed to equal opportunity for all individuals and provides reasonable accommodations for qualified individuals to perform their duties effectively.

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QuidelOrtho

Science & Healthcare
Industry
5001-10,000
Employees
1937
Founded Year

Mission & Purpose

At QuidelOrtho, we’re changing lives one test at a time. With precision and passion, we give people the clarity to create better health outcomes. Our focus is providing the intelligence people need in the moments they need them most. To get there, we imagine, invent, push and pursue for more accurate and reliable diagnostics, faster. Since day one, we’ve provided breakthrough solutions to healthcare professionals. Now, we’re creating a clearer picture of health for more people globally. From home to hospital, lab to clinic, we’re helping people everywhere move forward – going the extra mile for everyone we serve. Together, we're advancing diagnostics to power a healthier future.