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Executive Assistant, NA Marketing, E-Commerce, Buying & Planning

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Ralph Lauren

15d ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • New York

AI generated summary

  • You should have executive-level admin experience, advanced skills in Zoom/Microsoft Office, strong communication, problem-solving abilities, high organization, discretion, and willingness to travel.
  • You will manage calendars, organize meetings, handle travel arrangements, prepare presentations, assist with events, process expenses, and liaise with stakeholders while supporting daily operational needs.

Requirements

  • Administrative support at executive level preferred
  • Advanced proficiency in Zoom, MS Teams and Microsoft Office Suite
  • Strong written and verbal communication skills, including the ability to interface with key executives in a professional manner
  • Ability to establish relationships cross functionally, navigating ambiguity and using strong judgment to problem solve creatively
  • Ability to exercise independent judgement and initiative within established guidelines
  • Ability to thrive in a fast-paced, high-pressure environment, remaining adaptable and composed under stress.
  • A natural problem solver who takes initiative, drives change, and seeks efficiency improvements.
  • Must be highly organized and detail-oriented, with ability to prioritize and multi-task
  • High level of discretion and integrity in handling sensitive and confidential information.
  • Experience with travel planning and calendar management
  • Ability to set priorities, meet deadlines and follow through
  • Willingness to travel and work overtime, and on weekends with short notice

Responsibilities

  • Managing calendars on a daily, weekly and monthly basis, including all appointments, meetings and video calls
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Create memos, meeting agendas and other correspondence
  • Keep updated organizational charts and employee distribution lists for communications
  • Serve as lead for special event planning for offsite/onsite meetings
  • Attend meetings and take notes, as needed
  • Set up all travel arrangements including flights, hotels, itineraries and visa paperwork.
  • Create travel itineraries that includes contact numbers, meeting locations, etc.
  • Assist in the preparation of presentations and reporting for weekly, monthly, quarterly team meetings
  • Support in office meetings with IT devices, room set-up and other coordination as needed
  • Managing phones/messages and responding to basic requests for information
  • Track and process all Corporate Card and invoice expenses on a monthly basis
  • Send and track packages when necessary
  • Act as liaison between executive and internal/external stakeholders
  • Create office reservation in Workday
  • Assist with special projects as assigned

FAQs

What are the primary responsibilities of the Executive Assistant for NA Marketing, E-Commerce, Buying & Planning?

The primary responsibilities include managing calendars, organizing meetings, preparing documents, handling travel arrangements, assisting in financial tracking, and acting as a liaison between executives and stakeholders.

What qualifications are preferred for this position?

Administrative support at the executive level is preferred, along with advanced proficiency in Zoom, MS Teams, and Microsoft Office Suite.

Is experience in travel planning necessary for this role?

Yes, experience in travel planning and calendar management is necessary for effectively arranging executive travel and scheduling.

Will there be opportunities for special projects?

Yes, the Executive Assistant will assist with special projects as assigned by the executives.

What level of discretion is required in this position?

A high level of discretion and integrity is required in handling sensitive and confidential information.

Is the position fast-paced and pressure-intensive?

Yes, the role thrives in a fast-paced, high-pressure environment, requiring adaptability and composure under stress.

Is a willingness to work overtime expected?

Yes, there is a willingness to travel and work overtime, including weekends, with short notice required.

What skills are essential for effective communication in this role?

Strong written and verbal communication skills are essential for interfacing with key executives and internal/external stakeholders.

What kind of environment does Ralph Lauren promote?

Ralph Lauren promotes a culture of inclusion, fostering belonging and ensuring fairness for all employees.

What is the hourly salary range for this position?

The hourly salary range for this position is $31.01 - $42.79.

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Ralph Lauren

“Be anything you want to be. And be many things.” – Ralph Lauren

Fashion & Arts
Industry
10,001+
Employees
1967
Founded Year

Mission & Purpose

Ralph Lauren is a globally renowned fashion brand that epitomises timeless elegance and iconic style. With a rich heritage spanning several decades, Ralph Lauren has become synonymous with luxury and sophistication. The brand offers a wide range of products, including clothing, accessories, fragrances, and home furnishings, all reflecting impeccable craftsmanship and attention to detail. Known for its classic designs and impeccable quality, Ralph Lauren has established itself as a symbol of refined taste and effortless sophistication. With a commitment to delivering exceptional products and exceptional customer experiences, Ralph Lauren continues to inspire and captivate fashion enthusiasts around the world.