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Personal Assistant

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NHS Borders

24d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration

AI generated summary

  • You need excellent communication and organizational skills, plus solid knowledge of Microsoft Office, including Word, PowerPoint, Excel, and O365.
  • You will manage the Director's workload, triage emails, oversee diary management, organize meetings, produce minutes, and support the Whistleblowing function with timely correspondence.

Requirements

  • Applicants should possess excellent communication and organisational skills together with a good working knowledge of Microsoft Office, Word, Powerpoint, Excel and O365.

Responsibilities

  • This post is key to providing high quality confidential administrative and business support management to the Director of HR, OD & OH&S linking with the wider organisation, managing competing demands and undertaking a range of delegated projects for the Director.
  • Key tasks will include assisting with the prioritisation of the Director’s incoming workload; triaging emails and highlighting priorities; diary management; working collaboratively with other Board Executive Team PAs; proactively managing and actioning a broad range of complex tasks including ensuring relevant follow up action is taken; keeping track of daily actions and priorities for the Director and pre-empting their needs and deadlines; organising meetings, issuing agendas and papers, the production of formal minutes and action notes and follow up of actions between meetings; preparing a range of internal/external correspondence, papers and presentations in a timely and accurate manner; and providing admin support to the Whistleblowing function.

FAQs

What is the primary role of the Personal Assistant to the Director of HR, OD & OH&S?

The primary role is to provide high-quality confidential administrative and business support to the Director, managing their workload, coordinating tasks, and ensuring effective communication within the organization.

Where is the position based?

The position is based at NHS Borders, Headquarters on the Borders General Hospital site.

What skills are required for this position?

Applicants should possess excellent communication and organizational skills, along with a good working knowledge of Microsoft Office, including Word, PowerPoint, Excel, and O365.

Are informal enquiries welcome?

Yes, informal enquiries are welcomed by Andy Carter, Director of HR, OD & OH&S, via email.

What kind of tasks will the Personal Assistant be responsible for?

The Personal Assistant will be responsible for managing the Director’s workload, diary management, organizing meetings, preparing formal minutes and action notes, and providing admin support to the Whistleblowing function.

Is there a requirement for specific qualifications for this job?

The job description does not specify particular qualifications, but relevant experience in an administrative or PA role is typically expected.

Can late applications be submitted?

No, late applications cannot be accepted, so applicants are encouraged to submit their applications early.

Will the post require a criminal records check?

Yes, due to legislative changes effective from 1 April 2025, this post may require a different level of criminal records check. If assessed as a "regulated role," the appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme.

What are the values that NHS Scotland promotes?

NHS Scotland promotes values of Care and Compassion, Quality and Teamwork, Dignity and Respect, and Openness, Honesty, and Responsibility.

Is the position permanent?

Yes, this is a permanent post.

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NHS Borders

Science & Healthcare
Industry
1001-5000
Employees
2004
Founded Year

Mission & Purpose

NHS Borders provides healthcare services to the Borders region of Scotland, offering a range of medical treatments and support for patients. Their mission is to deliver high-quality, patient-centered care and to improve the health and well-being of the local community. Their purpose is to ensure accessible, effective, and compassionate healthcare through dedicated services, promoting overall health and recovery in the region.