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Project Administrator

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ERM: Environmental Resources Management

16d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Milan
  • Quick Apply

AI generated summary

  • You must have a related degree, at least 1 year in a similar role, fluency in English and Italian, strong communication, analytical skills, flexibility, teamwork ability, and MS Office proficiency.
  • You will manage communications, provide administrative support for meetings and events, handle invoicing, maintain documents, and assist the team with general tasks.

Requirements

  • Bachelor’s degree in business administration, project management or a related field.
  • Proven experience as a project administrator, administrative assistant or in a similar role (at least 1 year).
  • Proficiency in English and Italian, written and spoken.
  • Excellent communication and interpersonal skills.
  • Strong analytical and problem-solving skills.
  • Attention to details and a commitment to accuracy.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Ability to work effectively in a team environment.
  • Proficiency in MS Office.

Responsibilities

  • Representing the team as first point of contact for all stakeholders.
  • Managing the general info mailbox and related phone line.
  • Providing administrative support and being responsible for team meetings, ad-hoc team initiatives, event and conferences, preparing meeting minutes and reports.
  • Maintaining mailing lists and distributing regular updates to the team, monitoring of relevant activities.
  • Supporting the supplier’s contracting and related invoice approvals.
  • Supporting folder administration and access.
  • Supporting document signature processes.
  • Handling the website and electronic document libraries.
  • Archiving and filing documents.
  • Providing general support to ReachCentrum team (billable and non-billable).

FAQs

What is the primary responsibility of the Project Administrator at ERM?

The primary responsibility of the Project Administrator is to ensure accurate, timely, and value-added support to the team’s needs for all ReachCentrum service lines.

What qualifications are required for this role?

The ideal candidate should have a Bachelor’s degree in business administration, project management, or a related field, along with proven experience as a project administrator, administrative assistant, or in a similar role (at least 1 year).

Is proficiency in languages required for this position?

Yes, proficiency in English and Italian, both written and spoken, is required.

What skills are important for a successful Project Administrator?

Important skills include excellent communication and interpersonal skills, strong analytical and problem-solving abilities, attention to detail, flexibility and adaptability, and teamwork capability.

What software skills should candidates possess?

Candidates should have proficiency in MS Office.

Who will the Project Administrator be supporting?

The Project Administrator will be supporting the ReachCentrum team within the Italian branch of ERM.

How should interested candidates apply for this position?

Interested candidates should send their CV and cover letter (in English) along with their salary expectations to ERM.

Is there a commitment to diversity and inclusion at ERM?

Yes, ERM is committed to building an inclusive culture and welcomes applications from candidates of all backgrounds, regardless of gender, ethnicity, religious preference, sexual orientation, physical attributes, or educational background.

What are the main duties of the Project Administrator regarding communication and meetings?

The Project Administrator will manage the general info mailbox, related phone line, prepare meeting minutes and reports, and provide administrative support for team meetings, ad-hoc initiatives, events, and conferences.

Does the role involve handling financial aspects?

Yes, the role includes supporting supplier contracting and related invoice approvals.

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ERM: Environmental Resources Management

The business of sustainability

Consulting
Industry
5001-10,000
Employees

Mission & Purpose

At ERM, sustainability is our business. As the largest pure-play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations. Our clients are at the center of everything we do – whether building business resilience, supporting their transition to a low-carbon future, or enabling progress on environmental, social and governance (ESG) priorities. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level. Together with the world’s leading organizations, we are shaping a more sustainable future.