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  • Job
    Full-time
    Junior & Mid Level
  • Southampton

AI generated summary

  • You need finance office experience, general ledger and Excel skills, attention to detail, ability to meet deadlines, integrity, and 2 A levels/NVQ Level 3/AAT. Teamwork is essential.
  • You will assist in monthly reports, investigate financial queries, liaise with budget holders, raise purchase orders and invoices, maintain databases, and support the finance team as needed.

Requirements

  • Experience working in a finance office environment.
  • General ledger, Excel and database experience.
  • The key aptitude and skills are the ability to work tight deadlines.
  • You must be numerate, analytical and have attention to detail; accurate and timely data input and have the ability to cope with a variety of tasks.
  • The personal qualities are the ability to cope with pressure; you must be organised and methodical.
  • You must have integrity and be able to follow procedures and guidelines.
  • 2 A levels/NVQ Level 3/AAT.
  • Intermediate or equivalent knowledge and experience.
  • Working in a Finance Office environment.
  • General ledger, Excel database experience.
  • Working as part of a team.
  • Patients First.
  • Always Improving.
  • Working Together.

Responsibilities

  • Your Responsibilities
  • You will be joining our Research and Development Finance team, we currently have a team of 5 finance Assistants and 5 Management Accountants.
  • The Research and Development department manages around 2,000 research projects with an annual income of around £40m. The role involves working relationships with other members of the R&D Finance team; The Trust's finance Directorate, study managers, administrators, researchers and other research staff.
  • What You Will Do
  • Assist the team in the production of regular monthly management reports to inform managers of Key Performance Indicators and other monitoring.
  • Investigate financial queries as requested by budget managers or the R&D finance team. This includes issues about payment of invoices, payroll queries and coding issues.
  • Liaise with budget and grant holders.
  • To raise purchase orders to suppliers.
  • Assist budget managers and Finance staff by raising invoices within the Oracle financial system.
  • Maintain the invoice register, commercial database and other information systems; updating records to identify income retrieval.
  • Assist the finance team where necessary with ad hoc costing and analysis, which may include designing spreadsheets for own use and team members.
  • Plan and organise your own work to meet weekly, monthly, quarterly and annual financial timetables.
  • Cover for team members when appropriate and when necessary.
  • Undertake any other duties appropriate to grade as requested.

FAQs

What are the main responsibilities of the R&D Finance Assistant?

The main responsibilities include assisting in the production of monthly management reports, investigating financial queries, raising purchase orders, maintaining various financial databases, and supporting budget managers with invoicing and financial analysis.

What qualifications are required for this role?

The essential qualifications include 2 A levels/NVQ Level 3/AAT, along with intermediate or equivalent knowledge and experience in finance.

Is prior experience in a finance office necessary for this position?

Yes, experience working in a finance office environment is essential for this role.

What skills are important for the R&D Finance Assistant role?

Important skills include being numerate, analytical, having attention to detail, the ability to work under tight deadlines, and being organized and methodical.

How many hours per week will I be expected to work?

The position requires 37.5 hours of work per week.

What kind of financial systems will I be using in this role?

You will be using the Oracle financial system for raising invoices and managing various financial tasks.

Will I have the opportunity to work with a team?

Yes, you will be working as part of a team consisting of 5 finance assistants and 5 management accountants.

Are there any opportunities for training and development?

Yes, the organization offers learning and development opportunities to help you achieve your career aspirations.

What benefits do employees receive?

Employees have access to NHS discounts, a minimum of 35 days paid holiday (pro rata), and a generous pension scheme.

What is the annual income managed by the Research and Development department?

The Research and Development department manages an annual income of around £40 million.

Where is the University Hospital Southampton NHS Foundation Trust located?

The trust is located in Southampton, which is situated on the south coast of England, close to the New Forest National Park and the beaches of the Jurassic coast.

🏥 #NHS careers @UHSFT 🌡 Putting patients first 🤝 Working together 🔬 Always improving #LeadingTheWay

Science & Healthcare
Industry
10,001+
Employees
2011
Founded Year

Mission & Purpose

University Hospitals Southampton NHS Foundation Trust (UHS) offers a broad range of healthcare services, including specialized and emergency care, to the community. Their ultimate mission is to provide exceptional patient care, support, and treatment through innovation and excellence. UHS aims to improve health outcomes and enhance the patient experience by fostering a dedicated, skilled workforce and implementing advanced medical practices.

Benefits

  • Staff Discounts

    Receive discounts for major retailers and experiences with the Blue Light card, plus other salary sacrifice schemes.

  • 24/7 Wellbeing Support

    You can access impartial, confidential advice from qualified counsellors for many different issues.

  • Cycle to work

    Keep active with tax-free bikes and save up to 30% on cycling gear.

  • Park & Ride

    The Adanac Health & Innovation Campus provides a park and ride service.

  • Training & development

    We support development from entry level apprenticeships through to post doctoral research.

  • On-site Facilities

    Access to free gym membership, numerous eateries and bespoke gardens at our Southampton General site

  • Childcare support

    Support and advice is available to all employees on any childcare related issue.

  • Savings on childcare

    Access to childcare vouchers and our fee direct scheme.