Logo of Huzzle

Home

Matches

Explore

Manage

Specialist I, Accounts Payable

image

Copeland

1mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Sustainability
    Accounting & Tax
  • Quezon City
  • Quick Apply

AI generated summary

  • You must validate invoices, perform data entry, analyze exceptions, manage email inquiries, and upload documents. Proficiency in accounting systems and analytics is essential.
  • You will enter expense claims and invoices, validate data and approvals, analyze exceptions, handle email inquiries, triage issues, and manage invoice uploads in the accounting system.

Requirements

  • • Enters approved expense claims / good invoices submitted to the database in Accounting System
  • • Performs data validation/ verification to achieve SOP on data consistency
  • • Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
  • • Validate approval, completeness and correctness of invoice details and encodes into system
  • • Analyze and provides input for exception items during invoice matching
  • • Implement the non standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc. ) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
  • • Perform AIM -Automatic Invoice Matching Process
  • • Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
  • • Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
  • • Matches off aged unvouchered purchase orders as instructed by the counterparts
  • • Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet.
  • • Investigates and log exception items for resolution
  • • Browsing, triaging, and responding to simple email inquiries received.
  • • Check if the email received is within the scope of the team.
  • • Triage the email to correct person who will handle and respond to the email.
  • • Identifying urgent requests or matters needing immediate attention (e.g. credit holds) and notifying the concerned AP staff, Team Lead and Manager.
  • • Sorting, collating, and merging pages of invoices received in emails, in preparation for uploading in OCR tool.
  • • Upload invoices to OCR tool (e.g.Brainware, Dataserve)
  • • Special Handling Uploads (e.g. attachment of emails to invoices uploaded, uploading debit memos to Onbase…etc)

Responsibilities

  • Enters approved expense claims / good invoices submitted to the database in Accounting System
  • Performs data validation/ verification to achieve SOP on data consistency
  • Validates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)
  • Validate approval, completeness and correctness of invoice details and encodes into system
  • Analyze and provides input for exception items during invoice matching
  • Implement the non standard corrective actions (analyze and correct specific resolved line item, apply credit note or debit note approved, etc. ) based on the resolution provided on invoice processing of Escalated/ Resolved aged items
  • Perform AIM -Automatic Invoice Matching Process
  • Analyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.
  • Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
  • Matches off aged unvouchered purchase orders as instructed by the counterparts
  • Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control Sheet.
  • Investigates and log exception items for resolution
  • Browsing, triaging, and responding to simple email inquiries received.
  • Check if the email received is within the scope of the team.
  • Triage the email to correct person who will handle and respond to the email.
  • Identifying urgent requests or matters needing immediate attention (e.g. credit holds) and notifying the concerned AP staff, Team Lead and Manager.
  • Sorting, collating, and merging pages of invoices received in emails, in preparation for uploading in OCR tool.
  • Upload invoices to OCR tool (e.g.Brainware, Dataserve)
  • Special Handling Uploads (e.g. attachment of emails to invoices uploaded, uploading debit memos to Onbase…etc)

FAQs

What is the primary responsibility of a Specialist I in Accounts Payable?

The primary responsibility includes processing invoices and expenses, ensuring data consistency, validating purchase order requirements, and handling issues related to invoice matching.

What software tools are used in the invoice preparation and upload process?

The software tools used include OCR tools such as Brainware and Dataserve for uploading invoices.

How does the team handle email inquiries?

The team manages emails by browsing, triaging, responding to simple inquiries, checking the relevance of emails, and redirecting them to the appropriate personnel when necessary.

What qualifications are required for the Specialist I role?

While specific qualifications are not detailed in the job description, a background in finance, accounting, or a related field, along with experience in accounts payable, is typically preferred.

Is there a focus on sustainability in the company’s operations?

Yes, the company is deeply committed to sustainability, aiming to create efficient and eco-friendly technologies to reduce carbon emissions and improve energy efficiency.

What does the company's commitment to diversity, equity, and inclusion entail?

The company emphasizes the importance of creating a diverse, equitable, and inclusive work environment where all employees feel welcomed, heard, respected, and valued for their contributions.

Are there benefits offered for employees?

Yes, employees are provided with flexible and competitive benefits plans, including flexible time off, paid parental leave, vacation, and holiday leave.

What is the environment and culture like at the company?

The company's culture is centered around passion, openness, and collaboration, aimed at empowering employees to work towards a shared goal of making the world a better place.

Will I have opportunities for career growth in this role?

Yes, the company is dedicated to the end-to-end development of its employees, offering opportunities for both personal and professional growth.

Are there specialized training programs available for employees?

While specific training programs are not mentioned, the company focuses on onboarding and continuous development for employees, suggesting that training will be available.

image

Copeland

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

We are a global climate technologies company engineered for sustainability. Today, we are building on our 100-year legacy through industry-leading innovation, putting Copeland at the forefront of positive change. We create sustainable residential, commercial and industrial spaces through HVACR technologies. We maintain the integrity of goods throughout the cold chain. And we bring comfort to people globally.