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Executive Assistant

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Canva

13d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You have strong admin support experience, ideally in tech, project management skills, emotional intelligence, and a proactive mindset to enhance efficiency and build stakeholder relationships.
  • You will manage calendars, organize travel, prepare meeting materials, assist with projects, support team activities, build relationships, and ensure effective prioritization of tasks.

Requirements

  • You have experience empowering a leader one on one or a group of leaders through strong administrative support and can demonstrate clear impact to their day to day capacity and focus.
  • You have experience working in a tech company, supporting busy leaders in either Marketing, Sales, Operations focused teams (ideal, but not essential).
  • You’re a team player with excellent communication skills and high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business.
  • You have strong project management skills, and collaboration abilities, and experience in stakeholder management.
  • You’re a quick learner, and comfortable in a fast paced and ambiguous environment. You’re always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way.
  • You're a great listener, seeking to understand what has been tried in the past and how we can continue to improve our ways of working.
  • You’ve got great attention to detail, you’re highly organised and are comfortable building out all sorts of communications - from written communications to Canva presentations.
  • You are someone who can anticipate what's next or what's needed, and you've got a bias for action, constantly striving to get things done.
  • You’re happy to roll up your sleeves with any task, keeping the bigger picture in mind, with no task being too small if it makes the team around you more effective.

Responsibilities

  • Time management: You'll create clarity to chaos by ensuring our EMEA Regional Lead’s, and other key EMEA Leads, time is used effectively through strategic calendar management, coordinating meetings and tracking a large volume of action items and follow ups. You’ll navigate complex and often changing priorities at speed – knowing where to prioritise, make decisions and how best to quickly collaborate with multiple team members across the globe.
  • Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries, and all the details needed for both domestic and international travel.
  • Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and research such as; prep decks, presentations, speaker notes and working with teams of people across Canva to gather information for meetings. Audiences will range from direct teams, Canva wide employees and external events.
  • Project administration: You'll help out with a wide range of tasks and processes as they come up including expenses, documentation and any other ad hoc requests. As you grow in the role they’ll be opportunities to lean in on other projects and initiatives, working with multiple groups around Canva.
  • Team activities: You'll lean in to support the organisation of the quarterly kick-off’s known as ‘twice yearly Half Openers’, EMEA All Hands, group wide off-sites, celebrations and gifts, ensuring everyone is empowered to do the best work of their life and having the best time doing it.
  • Be a Real People Person: You’ll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business. You’ll also build relationships with external partners.
  • Own the day to day: You'll be making sure that the lead's time is spent in the most impactful areas by triaging meeting requests, owning the Lead’s inbox and flow of requests, ensuring they are on top of their priorities and running meetings effectively.

FAQs

What is the main responsibility of the Executive Assistant to the EMEA Regional Lead?

The main responsibility is to support the EMEA Regional Lead by providing day-to-day administration and operations support, allowing them to focus on key strategy and business complexities.

What kind of experience should a candidate have for this role?

A candidate should have experience empowering a leader or a group of leaders through strong administrative support, preferably in a tech company, and ideally in Marketing, Sales, or Operations focused teams.

What type of skills are important for the Executive Assistant position?

Important skills include excellent communication, high emotional intelligence, strong project management abilities, collaboration skills, attention to detail, and the ability to navigate a fast-paced and ambiguous environment.

Who does the Executive Assistant report to?

The Executive Assistant reports to the EMEA Regional Lead’s Chief of Staff.

What kind of travel planning responsibilities does the Executive Assistant have?

The Executive Assistant will manage both logistical travel arrangements and trip itineraries for domestic and international travel.

How does the role support team activities?

The role involves organizing quarterly kick-offs, EMEA All Hands meetings, group-wide off-sites, celebrations, and gifts to ensure team engagement and morale.

Are there opportunities for professional growth in this role?

Yes, as the Executive Assistant grows in the role, there are opportunities to lean in on various projects and initiatives, collaborating with multiple groups around Canva.

How vital is relationship-building in this position?

Building strong relationships with key stakeholders both within the company and with external partners is critical to ensuring effective communication and visibility between teams and the business.

What benefits are offered to Executive Assistants at Canva?

Benefits include equity packages, an inclusive parental leave policy, an annual Vibe & Thrive allowance, and flexible leave options for personal support and well-being.

Is there flexibility in terms of working location?

Yes, the role offers flexibility, allowing for remote work in a hybrid format.

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Canva

Design anything. Publish anywhere.

Technology
Industry
1001-5000
Employees
2012
Founded Year

Mission & Purpose

We're a global online visual communications platform on a mission to empower the world to design. Featuring a simple drag-and-drop user interface and a vast range of templates ranging from presentations, documents, websites, social media graphics, posters, apparel to videos, plus a huge library of fonts, stock photography, illustrations, video footage, and audio clips, anyone can take an idea and create something beautiful on Canva on any device, from anywhere in the world. Since our launch in 2013, we’ve had the crazy big goal of making design accessible to everyone. We were founded on the belief that people shouldn't need to understand complex software to unlock their creativity. We’re leveling the playing field and democratizing access to design and visual communication by empowering 100% of the world to communicate in a way that was once limited to the 1%. We've always had a deeper mission surrounding Canva — which we talk about as our 'simple' two-step plan: to build one of the world’s most valuable companies, and to do the most good we possibly can. We're committed to our core value of Being a Force for Good, so as the value of our company grows, so too does our ability to have a positive impact on the world.

Benefits

  • Flexible Work

    Flexible work arrangements, with the opportunity to come together for connection, community and impact.

  • Parental Leave

    Generous parental leave entitlements that put every family at the heart of the experience.

  • Vibe & Thrive

    An annual Vibe & Thrive allowance for you to spend on whatever will support your wellbeing and development - because you know what you need to Vibe and Thrive better than anyone.

  • Force for Good

    A focus on being a Force For Good, with community initiatives and programs, and sustainable practices, including carbon-neutral operations.

  • Epic recharge

    Celebrate 5 years at Canva with a month off and a budget to support your epic recharge.

  • Flexible Leave

    An additional 5 days of paid leave to support our team to balance their work and life commitments.

  • Equity Packages

    Equity packages for you to truly be a part of the Canva journey.