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Executive Assistant, EU ATS

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Amazon

Oct 30

Applications are closed

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

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Requirements

  • Knowledge of Microsoft Office products and applications
  • Experience as an Executive Assistant
  • Experience with executive level calendar management
  • Experience with domestic or international travel coordination
  • A proven track-record in working across multiple time-zones at scale is imperative
  • Ability to have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company
  • Ability to complete complex tasks quickly with little guidance
  • React with appropriate urgency to situations that require a quick turnaround
  • Take effective action without having to know the whole picture
  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency

Responsibilities

  • Management of complex scheduling
  • Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Work closely with the leadership team, recruiting, and other Executive Assistants to provide support to the organization
  • Manage domestic and international travel as needed
  • Lead engagement activities across the organisation
  • Experience leading process improvements
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency

FAQs

What qualifications are needed for the Executive Assistant position?

Candidates should have experience as an Executive Assistant, knowledge of Microsoft Office products, and experience with executive-level calendar management and travel coordination.

What are the main responsibilities of the Executive Assistant?

The main responsibilities include managing complex scheduling, organizing and prioritizing confidential information, tracking key deliverables, managing travel, and leading engagement activities across the organization.

Is experience in a fast-paced, high-tech company preferred?

Yes, experience in a fast-paced, high-tech company is preferred for this role.

Will the Executive Assistant be working with multiple time zones?

Yes, a proven track record in working across multiple time zones at scale is imperative for this position.

Is there a focus on process improvements in this role?

Yes, experience leading process improvements and designing processes to maximize efficiency is important for the Executive Assistant role.

What qualities are necessary for someone in this position?

Candidates should be self-driven, highly organized, proactive, detail-oriented, and able to handle multiple critical requests while maintaining professionalism and discretion.

What is the company policy on diversity and inclusion?

Amazon is an equal opportunities employer and values a diverse workforce as central to its success.

How is confidentiality handled in this role?

The Executive Assistant must possess a high level of integrity and discretion in handling confidential information.

What is the working environment like for this position?

The role is in a fast-paced, goal-focused environment that requires flexibility and the ability to react quickly to urgent situations.

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.

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